Data Security Policy

PRIVACY NOTICE & CANDIDATE TERMS

PATH Recruitment Ltd

Including PATH Source

Last updated: 08/01/2026

Who we are

PATH Recruitment Ltd (“PATH”, “we”, “us”, “our”) is a UK-registered business providing recruitment, talent, employment, and workforce-related services and technology.

We operate recruitment services under the trading name PATH Recruitmentand recruitment technology, talent pooling, matching, and related services under the brand path source.

For data protection purposes, PATH Recruitment Ltd is the Data Controller, unless otherwise stated.

Company details
PATH Recruitment Ltd
Unit 11/12 Hall Farm, Sywell Aerodrome, Sywell, Northamptonshire, England, NN6 0BN
04385291
Email:jobs@pathrecruitment.com

Scope of this notice

This notice explains how we collect, use, store, share, and protect personal data when you:

Register on our website or platforms
Submit a CV, profile, or application
Engage with recruitment or talent services
Use PATHSOURCE or other PATH technology
Are contacted regarding opportunities, roles, or services

This notice applies whether engagement occurs:

Directly with a consultant
Through automated or digital tools (including chatbots and matching systems)
Via third-party platforms (e.g. job boards or professional networks)

What personal data we collect

We may collect and process the following categories:

Identity and contact data

Name
Address
Email address
Telephone number

Professional and talent data

CV / employment history
Skills, qualifications, and experience
Salary expectations and availability
Work preferences and location
Right-to-work information (where applicable)

Platform and usage data

Profile activity and interactions
Device, browser, and IP information
Engagement with roles, content, or tools

Special category data

We do not intentionally collect special category data unless:

You choose to provide it voluntarily, or
It is required to meet legal or employment obligations

How we collect your data

We collect data via:

Website and platform registrations
CV uploads, applications, and forms
Chatbots and automated screening tools
Email, telephone, or direct communication
Job boards, social networks, and referrals

Lawful basis for processing

We process personal data using one or more of the following lawful bases:

Consent– where you have actively agreed to specific uses
Legitimate interests– where necessary to provide recruitment, talent, or workforce services, and balanced against your rights
Contractual necessity– where processing is required to deliver requested services
Legal obligation– where required by law

You may withdraw consent at any time (see Section 12).

How we use your data

We use personal data to:

Assess suitability for employment or engagement opportunities
Match, recommend, or present you for relevant roles or employers
Operate recruitment processes and talent platforms
Enable candidate visibility, discoverability, or participation (where selected)
Communicate with you about opportunities, services, or updates
Improve our services, systems, and technology
Meet legal, regulatory, and compliance obligations

This may include automated or semi-automated processing, such as filtering, ranking, matching, or other decision-support tools.
Final hiring or engagement decisions are made by employers, not PATH.

Sharing your data

Sharing with employers and hiring organisations

With your consent or where otherwise lawful, we may share relevant candidate information, which may include:

CVs
Candidate profiles
Skills summaries
Role-relevant information

This sharing will be limited to opportunities reasonably aligned with your experience, preferences, and expectations.

Depending on the service model, employers may act as:

Independent data controllers, or
Joint controllers with PATH

Sharing with service providers

We may share data with trusted third-party providers who support our operations, including:

Recruitment software and CRM providers
Hosting, analytics, and communications services

All processors are contractually required to comply with UK GDPR.

Platform participation and visibility choices

Where applicable, you may be offered options to:

Make your profile visible or discoverable to employers
Control visibility levels
Engage directly through digital tools or platforms
Withdraw or adjust participation at any time

Business changes, separation, or sale

Your personal data may be transferred or disclosed if:

PATH Recruitment Ltd restructures or reorganises
The PATHSOURCE brand becomes a separate legal entity
All or part of the business or assets are sold, merged, or acquired

In such cases:

Transfers will occur only where legally permitted
Appropriate safeguards will apply
You will be notified where required by law

International transfers

If data is transferred outside the UK or EEA, we will ensure appropriate safeguards are in place, including adequacy regulations or standard contractual clauses.

Data retention

We retain identifiable personal data only for as long as necessary for recruitment, talent, or related services.

Typical retention periods:

Active records: up to 48 months
Records may be deleted, anonymised, or retained in aggregated form

Anonymised or aggregated data may be retained longer for analytical, statistical, or service-improvement purposes.

Your rights

You have the right to:

Access your personal data
Correct inaccurate data
Withdraw consent
Request erasure
Object to processing
Request data portability
Lodge a complaint with the ICO

Requests can be made to:jobs@pathrecruitment.com

Security

We implement appropriate technical and organisational measures to protect personal data.
However, no system is completely secure, and transmission of data is at your own risk.

Cookies and tracking

We use cookies and similar technologies to improve functionality and performance.
You can manage cookies via your browser settings.

Updates to this notice

We may update this notice from time to time.
The latest version will always be available on our website.
Material changes will be communicated where required.

Contact and complaints

For queries or concerns:
📧jobs@pathrecruitment.com

You also have the right to complain to the Information Commissioner’s Office (ICO).